PPC Minutes 18th March 2020

DRAFT

Peasemore Parish Council Meeting

Wednesday 18th March 2020

at 8.00pm

held remotely via video and phone link

MINUTES

PRESENT: Alexander Cameron, Adrian Foster, Gill Palmer, Liz Prest, Rob West, Deborah Brady (Peasemore Committee), Rachel Poole (member of public)

  1. Apologies for absence

None

 

  1. Declarations of interest

None unless noted below

 

  1. Open public forum (members of the public may raise any item for discussion)

Rachel Poole wished to note the strong community feel in the village wanted to volunteer herself to help

 

  1. Approve minutes of last meeting (23/1/20)

Approved as amended (and now posted as final)

 

  1. Matters arising from minutes of last meeting

      1. Lydia Hiscock and David Pinkney were aware of the new rates for the pavilion and village hall respectively (from 1.4.20) but AC will email to confirm;

      2. AC and RW had checked planning regulations before responding to WBC’s ‘Parish Council’s observations’ form re Walnut Tree Cottage.

 

  1. Neighbourhood Watch report

None

 

  1. Peasemore Committee report

  1. The Peasemore Committee (“PC”) had recently held its AGM. It was generally agreed that 2019 had been a very successful year, the new play area and equipment being the highlight. Deborah Brady is to step down as chair of the PC after three years (PPC expressed its gratitude to DB) and the role is to be taken on by Pauline Beattie. GP will continue to be the bridge between the PC and the PPC.

  2. Village Hall Condition Report:

The PPC was very grateful for this report and approves moving forward with improvements at the appropriate time.

  1. Village Hall improvements incl. potential subscription to ‘Connecting Communities’:

Village Hall improvements will be the next major project for the village but in the current health crisis is to be put on hold together with any application to join ‘Connecting Communities’.

  1. VE Day celebration:

This joint event (PC, PPC and PCC) planned for 6/6/20 is to be kept under review, given the current health crisis.

 

  1. Village Hall and Pavilion report

  1. Update on registration of sports field and village hall ownership and SSE access:

The deeds have been recovered. LP will store them safely. SSE have been informed. When the current health crisis is over and PPC income streams are restored we will consider registering the land (current quote £650).

  1. Pavilion roof repair:

LP will contact Paul Brady to ask for advice / a quote.

  1. Management of defribilator:

AC will ask Graham Tillotson to take on this task.

  1. Dog bin collection contract alternatives:

Current WBC regime is both good and good value and we will continue with it.

  1. Update on grass cutting contract:

Alternative quote obtained. However, Scoffell provide a good service and remain the best value and we will continue with them.

 

  1. Treasurer

    1. Treasurer’s Report (see Appendix 1 attached)

    2. Approve payments:

All payments itemised on Appendix 1 were approved to be paid by cheque or bank transfer as appropriate.

 

  1. Planning report

  1. Walnut Tree Cottage application has been withdrawn;

  2. WBC Planning Policy response

It was agreed that the Settlement Boundary should remain as it is (LP declared an interest).

RW will circulate a draft response for PPCers to respond to and will then submit a final response within the given time period.

 

  1. Update on communications with WBC re Palmer’s Close

AC read out relevant part of letter from Viv Kirby.

PPC expressed its concern that ‘connections to the village’ were not being sufficiently taken into account.

AC will contact WBC in order to make this concern clear to WBC Housing Department.

 

  1. Potential Covid-19 actions

DB reported that the PC had already leafletted the village, which had been divided up between 15 volunteers, with a note which indicated to the householder that in the event that they needed to self-isolate assistance was available. The inter-relationship between this and the distribution of medication from the Downlands Practice, Chieveley will be coordinated between Pauline Beattie for the village and Karen Thomas for the surgery. AC will cross-circulate the contact details.

DB indicated that the PC would bring forward detail of the volunteer plans for PPC approval.

 

  1. Regulation compliant website

This was briefly discussed and the September deadline was noted.

AC will obtain further information from Mark Holton at MyParishCouncil.

 

  1. Additional correspondence

None

 

  1. Any other business

None

 

  1. Date of next meeting: Wednesday 20th May 2020 at the Village Pavilion (or just outside it)