PPC Minutes 24th June 2020

Peasemore Parish Council Meeting

Wednesday 24th June 2020

at 7.00pm

remote meeting by video link

 

DRAFT MINUTES

(for approval on 23/9/20)

 

Present (via Microsoft Teams): AC, AF, GP, LP, RW and Tim Bean (to Item 7)

 

  1. Apologies for absence

  • None

 

  1. Declarations of interest

  • None

 

  1. Approve minutes of last meeting (20/5/20)

  • Approved

 

  1. Matters arising from last meeting

  • AF had spoken to BALC and WBC re Covid grant funding

  • Option (i) fund was fully drawn down

  • Option (ii) not available to precept-funded applicants

  • PPC will be given a rates holiday for 2020 (worth c.£500)

  • The additional obligations re PC-owned buildings / facilities due to Covid were noted and will be actioned at the relevant time (see 9. below)

 

  1. Retirement / Co-option of Parish Councillor (Gill Palmer / Deborah Brady)

  • GP retired after long service with the thanks of all councillors and the village

  • DB was co-opted

  • AC to confirm these changes to WBC

 

  1. Open public forum (members of the public may raise any item for discussion)

  • Only one member of the public present: Tim Bean; so Agenda Item 13 (Grass Cutting) was taken out of order

 

  1. Grass cutting:

  • TB had presented a revised proposal in advance of the meeting (App. 1)

  • Pros and cons of proposal was discussed

  • Decision: AC to discuss grass cutting proposal with Scoffel (current contractors) to see what their cost of an equivalent would be. PPC will then discuss further with PVCC

  • PPC thanks to James Chapman, Matthew Chapman, Oscar Bean, Alexander Cameron and Guy Prest for recent ‘tidying’ of the southern and western boundaries of the Sports’ Field was noted

  1. Treasurer’s report and payments for approval

  • Report presented (App. 2)

  • Payments approved

  1. Approval of the Annual Governance and Accountability Return 2019/20

  • PC reviewed the existing Peasemore Parish Council Risk Register (App.3)

  • Decision: Register to be amended to include an addition to ‘Risk ID 2’ in the ‘Internal Controls’ column namely, “PC-owned buildings / facilities will not be made available for use to anyone until (a) the law permits and (ii) the buildings / facilities are Covid-secure”

  • ‘Annual Governance and Accountability Return 2019/2020’ was completed, approved and signed off

  1. Use of Parish Council facilities for schools

  • PPC (via GP) has offered its buildings / facilities to Chieveley School

  • No definitive response yet

  • Impending start of school holidays was noted

  1. Use of Parish Council facilities for The Fox

  • PPC (via LP) has offered the section of Sports’ Field nearest to The Fox for tables over the summer

  • Phil is investigating licensing position and will revert

  • PPC thanked, and noted the village’s thanks to, Phil and Lauren for their hugely appreciated service to the village over recent months

  1. Planning report incl. Mead Bungalow and Walnut Tree Cottage updates

  • Mead Bungalow – application was refused by Planning Officer

  • Walnut Tree Cottage – PPC will make ‘No comment’, because it does not know precisely how long the land in question has been used domestically

  • It was noted that the strip was outside the Settlement Boundary

  • It was noted that WBC member for our Ward, Clive Hooker, would like to receive PPC meeting minutes

  1. WBC speed survey

  • RW will complete on behalf of the PPC

  1. Lime trees opposite the D

  • DB will approach most northerly house owner on the D

  • LP will approach most southerly house owner on the D

in order to

  • confirm ownership of the land

  • draw attention to the height concern which has been voiced

  1. Palmer Close update

  • No official confirmation of allocation at the moment

  • Assistance of Laura Farris MP re concerns over the application of the s.106 agreement was noted and thanks recorded

  1. Additional correspondence

  • Goschalks waiver form re SSE work at Sports’ Field will be signed by AC and LP on behalf of PPC

  • PPC noted correspondence re punctures from hedge-cutting but was unable to come up with a solution to the problem

 

  1. Any other business

  • Deer in the village (GP)

  • AC will write to John Duffield to identify the issue and request some controlling of numbers

  • George Brown airstrip (LP)

  • GB was concerned that a complaint had been made about a plane that was nothing to do with him or his airstrip

  • PPC confirmed that no PCer had either received or made a complaint and that there was no PPC objection to the airstrip

  • On the contrary the once-a-year ‘Fly Day’ (for planes but not micro-lights) was popular in the village

  • LP will communicate the above to GB

 

  1. Date of next meeting: 7pm on Wednesday 23rd September 2020 (socially distanced on the Sports’ Field, subject to the weather)