A copy of these minutes is available as a pdf download

DRAFT (for approval at next meeting)

Peasemore Parish Council Meeting

Monday 13^th May 2019

Peasemore Pavilion

(following the Annual Parish Meeting)

MINUTES

Present: AC, AF, GP, LP and RW

1. Apologies for absence – none.
2. Declarations of interest – none.
3. Open public forum (members of the public may raise any item for discussion) – none; all covered during APM.
4. Approve minutes of last meeting (1/4/19) – approved.
5. Matters arising from minutes of last meeting

-          AC reports back on tpo’s – not much progress; will continue to enquire

-          No tpo on the Mead Close lalandiae

-          Peasemore Committee to come up with ideas for village hall improvements

-          Planning for play equipment granted

-          Richard Bower will kindly be internal auditor

-          Hayley Lane lorries – AC to ask George Brown why trial re-route was stopped

-          Pond edge looks OK – no need for official clear up

-          Footpath – AC wrote on behalf of PPC but no resolution as at now

1. Neighbourhood Watch report (see APM Minutes)
2. Village Hall and Pavilion report (see above)
3. Treasurer
   1. Treasurer’s Report – presented (see App.1).
   2. Approve payments – payments approved (see App.1).
4. Planning report – nothing to report.
5. Additional correspondence – none.
6. Any other business – none.
7. Date of next meeting: Thursday 13^th June at 8pm.

A copy of the full minutes and appendices is available in pdf format for download

DRAFT (to be approved at next PC meeting)

PEASEMORE PARISH COUNCIL
ANNUAL PARISH MEETING
Monday 13th May 2019
PEASEMORE PAVILION
8pm

MINUTES

1. Apologies for absence – Deborah Brady and June Hately.

2. Declaration of interests – none.

3. Minutes of last meeting - approved.

4. Matters arising – none.

5. Chairman’s report (see App.1)

6. Parochial Church Council Report (delivered orally by Jenny Maskell)
- Still looking into fund raising (concert in July)
- talking to the architect
- up-keep of churchyard is going well due to helpful neighbours

7. Neighbourhood Watch report (delivered orally by Jenny Maskell)
- Travellers are around and have visited Beedon
- red transit van

8. Cricket club report (delivered orally by Tim Bean)
- last season was mixed
- booked 7 fixtures (we cancelled 2; others cancelled 2; played 3)
- this year – no charge for u.18’s
- had to cancel 1st fixture
- will see how it goes

9. Peasemore Committee report (delivered orally by Sarah Cornish)
- update as to events and fundraising
- 9th June – fete and official opening of playground
- Parish Council insist no play on equipment while cricket in play
- AC to do 1st draft of signage to deal with this issue

10. Annual Accounts 2017/18 (see App.2)
- AF to check out u-swap for village hall electricity

11. A.O.B. – none.

A copy of the minutes is available as a pdf download for you to keep

DRAFT (approval will be at next meeting 13th May 2019)

Peasemore Parish Council Meeting

Monday 1st April 2019

at 8pm

in the Peasemore Pavilion

MINUTES

Present: AC, AF, GP, RW and LP + members of the public: Jenny Maskell and Mr and Mrs Alan Matthews

1. Apologies for absence – None.

2. Declarations of interest (see below).

3. Open public forum (members of the public may raise any item for discussion)
Alan Mathews:
- Trees on island – AM sought and was given encouragement to cut ivy from tpo’d hornbeans;
- Lalandiae in Mead Close - AC to make enquiry with WBC inquiry as to cutting;
- Trees north of Jenny Maskell’s house – tpo’d horse chestnuts have conker canker: AC to contact WBC re cutting them down.

4. Approve minutes of last meeting (14/1/19) – approved as amended by AF; AC to send to Dave Mullender the amended final version for posting.

5. Matters arising from minutes of last meeting
- David Pinkney has become a Guardian and SCAT have been notified;
- GP made inquiries re insulation of village hall – this is currently unaffordable;
- Salt bin by Jasmine Cottage has been replaced and filled
- Also see above and below for other matters

6. Neighbourhood Watch report
Jenny Maskell – nothing to report; other than people should remain vigilant.

7. Village Hall and Pavilion report

Village Hall
No written report
But
- ceiling in Ladies’ loo is now up and all parts of the hall are working;
- GP to get quote for new windows for the village hall.

Pavilion
New playground equipment:
(i) have agreed to proceed on phased basis;
(ii) have placed order without, at the moment, one of pieces of equipment, which if funds are available can be added back in;
(iii) planning permission – RW has been chasing and will continue to chase;
(iv) estimated start date for work is 1st May 2019;
(v) AF will pay deposit as and when he considers appropriate, given planning position.

8. Treasurer
a. Treasurer’s Report – see Appendix 1;
b. Approve payments – payment for ‘unpaid’ items in Appendix 1 are approved + payment of the imminent dog mess bin removal invoice;
c. Annual accounts – due at Annual Parish Meeting;
d. AF searching for a new internal auditor.

9. Planning report
a. Rye Cottage extension – approved;
b. Roughdown garage – approved;
c. Mell Green House – undecided (GP declared interest).

10. Additional correspondence
a. GP in correspondence with WBC Traffic and Road Safety re Hayley Lane lorries (GP declared an interest);
In addition, AC will try to talk to Mick Channon to ask his driver to take the marginally longer route via Sheep Leaze Lane and then Field Road rather than Hayley Lane;
b. Electoral material – AC will contact WBC re why documents do not appear to have arrived and find out what needs to be done for re-appointment of existing councillors given that there are no new volunteers to require elections;
c. Seafarers UK – AC will place poster on noticeboard but PC will not be organising any formal ceremony.

11. Any other business
- Clear up of the banks of the pond following dredging: AC to speak to Andrew Smith about organising a clear up round edge of the pond;
- Footpath through north of village: Mr and Mrs G Prest have been in negotiation with WBC trying to sort out a sensible route for the existing footpath to take (LP declares an interest);
AC will write to Stuart Higgins to support the footpath change proposed by the Prests.

A copy of the minutes is available as a pdf download for you to keep

DRAFT (approval at next meeting)

Peasemore Parish Council Meeting

Monday 14th January 2019

at 8pm

in the Peasemore Pavilion

MINUTES

Present: AC, AF, LP, RW

1. Apologies for absence – None

2. Declarations of interest – As and when

3. Open public forum (members of the public may raise any item for discussion) – None

4. Approve minutes of last meeting (20/11/18)

5. Matters arising from minutes of last meeting

- Village Hall Roof – Decision: accept quote for £3,700 + VAT for a rubberised roof with a life expectancy of 40 years
- Defibrilator – LP to ask David Pinkney to become Guardian and notify SCAT
- GP to seek a contractor to advise re insulating village hall
- Re power cuts – SSE have been given permission to cut trees behind the cricket pavilion
- AC to meet with WBC and Soverereign and Sanctuary on 5/2/19
- Salt bin by Jasmine Cottage still not replaced (Tom Bentley-Taylor has 2 bags of salt in the meantime)
- Bins by Palmer Close, Church, Pond all full

6. Neighbourhood Watch report – None

7. Village Hall and Pavilion report – see above

8. Treasurer
a. Treasurer’s Report – presented and approved
b. Approve payments – none
c. Setting the precept for 2019/2020:-
Decision: after no increase for 10 years, raise precept by £300 to £3,500 – AF will inform WBC.
d. Transfer £1,000 to Maintenance fund

9. Planning report
- 2 consents granted: Princes Farm (RW interest declared), 1 Meade Cottages
- 1 new application: Rye Cottage

10. Additional correspondence
- None

11. Any other business
- None

12. Date of the next meeting – Monday 1st April 2019 in the Pavilion