Notice of Appointment date for the exercise of public rights

Accounts for the year ended 31st March 2017

See the attached PDF for details of the availability of the year end accounts for your review

A copy of the actual accounts for this year is also available for download and review

Peasemore Parish Council Meeting - Monday 8^th May 2017

to follow Annual Parish Meeting which starts at 8pm

Peasemore Village Pavilion

MINUTES

Present: AC, AF, GP, LP, RW

1. Apologies for absence - None
2. Declarations of interest - None
3. Open public forum (members of the public may raise any item for discussion) - None
4. Approve minutes of last meeting (15/3/17) - Approved
5. Matters arising from minutes of last meeting –
   1. Ownership of land outside Church view – land is unregistered – so ownership of land is unknown to the Land Registry. AC to inform Andy Stevens.
   2. New playground facilities – PC awaits preferred option presentation and a meeting is in the process of being arranged to discuss. PC has some reservations as to value for money of wholly new play area.
   3. Pond update – AC has liaised with Martin Griffiths and will now make contact with Mike Head, Andrew Smith and George Brown.
   4. Palmer’s Close path – WBC unable to assist: matter can be taken no further
6. Neighbourhood Watch report – Nothing to report
7. Village Hall and Pavilion report
   1. Report – see appendix 1 in the appendices
      
8. Treasurer
   1. Treasurer’s Report – see appendix 2 in the appendices
      
   2. Approve payments - approved
9. Planning report – Nothing of note
10. Palmer’s Close footpath update – see 5(d) above
11. New play area update – see 5(b) above
12. Village pond update – see 5(c) above
13. Grass cutting by those performing community service – matter discussed at annual parish meeting: (a) Parochial Church Council will obtain further information and review
14. Additional correspondence – None
15. Any other business – None

Peasemore Parish Council Meeting

Wednesday 15th March 2017

at 8.00pm Peasemore Village Hall

A number of appendices to these minutes are also available for view/download

A word document version of these minutes is available for download

MINUTES

Present: AC, AF, GP, LP, RW + Andy Stevens, Pete Jonas and Sarah Bean

1. Apologies for absence: none

2. Declarations of interest: none

3. Open public forum (members of the public may raise any item for discussion)

1. Andy Stevens: concern re 2 trees on land outside his property: (a) AC to contact WBC re TPO (b) AC to contact Land Registry re who owns land between Meads Close and Church View
2. Pete Jonas and Sarah Bean made playgrounds presentation. Will put together a pack for the preferred option and then email it and PC will apply for some grants.

4. Approve minutes of last meeting (18/1/17) - approved

5. Matters arising from minutes of last meeting

1. Pond visit – AC to contact Martin Griffiths and the re-contact Andrew Smith
2. Pond Wall – AC has contacted WBC – Ref No.149765
3. Gigaclear – RW to make further inquiries
4. Footpath – No response so far; GP to pursue

6. Neighbourhood Watch report – none

7. Village Hall and Pavilion report
a. Report (Appendix 1)
- Ampere approved to mend emergency light and heater

b. Hiring conditions / responsibility re. fire instructions etc
- GP will continue to show people around
- Hiring conditions to be re-drafted (AF initially) to put onus onto the hirer re fire safety etc

8. Treasurer

1. Treasurer’s Report (Appendix 2)
2. Approve payments – Rates for Hall £466.00 approved
3. Insurance cover eg SIDs training
   - In principle approve change of insurers to Community Action Suffolk Insurance (via Zurich)
   - AF to clarify the long term undertaking provisions
4. Rates changes: a. Pavilion has retained zero value; b. hall value stays the same at £466.00
5. Annual accounts external audit: from 1/4/17 rules change – no requirement for annual external audit

9. Planning report
The Hearn – no comment made by PC – decision awaited

10. Pavilion

1. Bookings – Lydia Hiscox is kindly taking bookings
2. Grass cutting – Scoffel revised quote accepted

11. Any other business – AC to draft a 2017 Events flyer

12. Date of next meeting incl APM: Monday 8th May 2017 at the Pavilion

The minutes of the Peasemore Parish Council Meeting - 18th January 2017 are available for download as well as the appendices

Subjects discussed include:-

• Traffic initatives being taken by the Traffic team
• Peasemore Committee Update
• Pond Clearance and repointing
• Play Area