A copy of the fully formatted Peasemore Parish Council Minutes 6th June 2018 fully formatted is available as a PDF Download

A textual version is below

Peasemore Parish Council Meeting

Tuesday 26 th June 2018 at 7.30pm

Peasemore Pavilion

MINUTES

In attendance: AC, AF, GP, EAP, Susan Ellis (BALC)

1. Apologies for absence: RW
2. Declarations of interest: None
3. Approve minutes of last meeting (23/5/18) – approved
4. General Data Protection Regulations (“GDPR”)
    Presentation by Susan Ellis (“SE”)
    SE, via the BALC DPO Consultancy Service , is our Data Protection Officer (DPO)
    Data controller is the Parish Council
    SE will email a draft Privacy Notice and draft Document Retention Register
    PC will appropriately amend both and then publish them
    PC needs to check it is registered with ICO – AC to action
5. Approval of Annual Return 2018
    i.  Reviewed Risk Register. Noted records risk section should be checked to ensure compliance with GDPR and whether PPC has an up to date Freedom of Information Act (“FOI”) Publication Schedule.
    AF to review relevant parts of the Risk Register.
    ii.  Having taken advice, the PC declared itself exempt from external audit.
    iii.  Sections 1 & 2 of the Annual Return were completed.
   AF to send Certificate of Exemption to external auditor and arrange for the required information to be published on the PC website.
6. Treasurers Report (see Appendix 1)
    -  Payments approved
7. Open public forum (members of the public may raise any item for discussion): None
8. Any other business:
    (a) concerns were raised about the proliferation of microlites and of pigeons;
    (b) EAP will contact Scoffel with a view to getting them to cut bit of grass by pavilion

PEASEMORE PARISH COUNCIL

Annual Parish Meeting 23rd May 2018 Peasemore Pavillion

Present: AC, AF, GP, RW, Adrian Cubitt, Andrew Palmer, Davina Palmer, Jenny Maskell, Clive Hooker

1. Apologies for absence – LP and Deborah Brady
2. Declaration of interests - None
3. Minutes of last meeting - Approved
4. Matters arising - None
5. Chairman’s report – Appendix 1
6. Ward Councillor’s report – Appendix 2
   • AC to email PC Minutes to CH
   • People to contact re drains = “Highways”
7. Parochial Church Council Report – no written report
   • Annual stipend = £9,000
   • Some events planned
   • Quotes obtained to move font and install loo
   • Mike Head has stood down as church warden and Peter Wright has taken on the role
   • Gratitude to ‘Friends’ and graveyard gardeners
8. Neighbourhood Watch report – no written report
   • Farm building break ins at Chapel Farm and Woolley Park
   • All such incident s must be reported – police require data
9. Cricket club report – no written report
   • Club survives
   • New fixture organisation process helps
   • Due to reduced fixtures, unlikely to be able to make full contribution of £600 for pavilion hire and mowing, and PC will consider further possible revised arrangements
10. Peasemore Committee report – Appendix 3
11. Speed Awareness Group report – no report
12. Annual Accounts 2017/18 – Appendices 4 and 5 – accepted subject to internal audit

Peasemore Parish Council Meeting

Wednesday 23^rd May 2018

at 8.00pm

(following Annual Parish Meeting)

Peasemore Pavilion

MINUTES

draft

Present: AC, AF, GP, RW

1. Apologies for absence – LP and Deborah Brady

1. Declarations of interest – None

1. Open public forum (members of the public may raise any item for discussion) – None

1. Approve minutes of last meeting (14/11/17) – Approved and signed

1. Matters arising from minutes of last meeting
   1. Tax change – Employment statues of village hall cleaner – AF reported that, subject to the provision of documentary evidence, he had established that total income will fall below the threshold requiring a payroll scheme. This would need to be checked annually.
   2. GDPR – AC: process started. Susan Ellis will be invited to next meeting on 25/6/18
   3. Ask Mike Head to repair Jubilee Oak plaque – AC to do
   4. Wheelie bin material to Road Safety Group – done

1. Neighbourhood Watch report – None in addition to APM report

1. Village Hall and Pavilion report

-          Discussion of Peasefest arrangements

1. Peasefest com. inquired about permission needed to lift tree canopy and PC was not aware of any formal permissions required and had no objections to thins being done.
2. AC to remind Scoffel to strim round play equipment
3. Camping o/n on 9/6/18 – OK for organisers and friends of organisers

1. Treasurer
   1. Treasurer’s Report – App.1
      1. Report approved
      2. Decision: £1,000 to maintenance fund
   2. Approve payments – approved
   3. Annual return – meeting organised for 25/6/18

1. Planning report
   1. Bramble Cottage - granted
   2. 7, The Pightle - granted
   3. Princes Farm maple – granted

1. GDPR – see above

1. Additional correspondence – None

1. Any other business
   1. Gutters and balustrade of pavilion need attention – AC to ask Paul Brady to look at both pavilion and village hall re necessary maintenance

1. Date of next meeting (other than mini-meeting of 25/6/18) = 12/9/18

A copy of the final version of the minutes is available for download

Peasemore Parish Council Meeting

Tuesday 23^rd January 2018

at 8.00pm

Peasemore Village Hall

MINUTES

Present: AC, AF, LP, RW

Apologies for absence: GP and Jenny Maskell

Declarations of interest: none

Open public forum (members of the public may raise any item for discussion): none

Approve minutes of last meeting (14/11/17): approved

Matters arising from minutes of last meeting

-          AC to follow up re pond (seek assistance from Daryl Buck of the EA)

• James Gillies – cancelled 15/12/18 on site meeting
• Attempts to re-schedule meeting are under way

-          AC to follow up on churchyard mowing

• Ongoing process to be completed before Easter

-          LP / AC to talk to Ampere re thermostats etc

• Thermostat replaced with tamperproof model
• Light / switch in store room to be fixed within the week

-          AC to research employment and tax changes and report back

• AC reported back
• AF to take forward

-          Social isolation – PPC to invite Village Agent Project Coordinator to next meeting

• Garry Poulson was unable to attend the last meeting in November due to illness
• Neither Garry Poulson or Gill Comley were able attend January 2018 meeting due to an oversight
• Invitation to next PC meeting to be extended

-          GP to ask PC (as main users of hall) if they could produce someone to run it

• Update: LP to talk to a potential Village Hall administrator and report back

1. Neighbourhood Watch report

RW (giving Jenny Maskell’s report):

• nothing particular to report re NW;
• AC to contact Thames Water

Village Hall and Pavilion report

LP: We now have two new Pilates class running at 6.15 on a Tuesday evening and 7.30 on Thursday evening. So far both of these classes have been filled so there is a possibility of running two back to back classes on a Thursday. All other bookings have gone smoothly. A stock take has been undertaken by the Peasemore Committee for all the hall equipment. The electrical work is scheduled to be undertaken on 1^st February and then hopefully all the electrical maintenance work will be complete.

1. Treasury (AF):
   1. Treasurer’s Report [App.1]
   2. Approve payments: approved all of the payments (both future and past) listed on App.1;
   3. £300 annual payment for library services approved for this year;
   4. Setting the precept for 2018/2019 [App.2]: precept to remain at £3,200.

1. Planning report (RW):
2. Consents: Princes farm wall granted
3. Applications:

• Additional correspondence: None

• Any other business

-          AC to take (damaged) swings down

-          AF to add a paragraph to hiring conditions to include hiring of items from village hall

• Date of next meeting: Thursday 5^th April at 8pm in the Village Pavilion.